In a world of computers where everyone is putting personal data online, it is alarming how easily it can fall into the wrong hands. But when you’re running a business tasked with maintaining a client’s personal data, you can’t afford to take any risks. The last thing you want is a client’s personal details revealed over Facebook media. Luckily, there are a few things you can do to ensure that data security is handled responsibly.
Even with everything going online, we’re always going to find room for secure paper documents. But of course, all the risks still exist. Nothing says unsecured like a load of papers crudely stuffed into a bin alongside the rest of the rubbish. The average office worker uses 10,000 sheets per year (imagine the number of forests you’re working through). Don’t settle for simply throwing it in the bin. You need to make sure that information cannot be recovered or reassembled. And paper shredding is the most secure way to go about it. If you want to go the extra mile for security, look out for professional paper shredding London services that will adhere to all data regulations.
You’d like to think that a password is an adequate security, but there have been many occasions where personal data has been lost simply because someone has decided to write their password on a post-it and left it in clear eyesight of someone to take. Even if you didn’t, there’s still the risk of hackers being able to work their way around the password and access personal accounts. One example would be the Yahoo hack in 2014, which was only uncovered two years after the fact. Just because data has a cloud of security hanging over it doesn’t mean it is going to stay that way. Encrypting the data will provide an extra level of security and make it difficult for outside parties to access it. The encryption also comes with protocols that will wipe data altogether if they get even the slightest whiff of unauthorized access.
Destroying Hard Drives
You might think that erasing data from the computer and banishing it to the recycling bin means it’s gone forever. But there is no guarantee that it can’t be reformatted at a later point, perhaps by a third party. Once you’re done with the data, you should destroy the hard-drive and anything else containing the data. It’s better to be safe and secure than discovering your data on Twitter.
Even if you have all the procedures in the world, you can still risk data falling into the wrong hands-on account of human error. It is so easy for data to slip through an employee’s fingers, even one well-versed in administration. You will need to invest time in training employees frequently on how to manage and dispose of personal data. By the end of it, they should be treating GDPR as their personal Bible.
Take a look at your company’s data practices for any possible weak spots and address them promptly. Even if you’ve never lost any data before doesn’t mean it won’t happen.